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Our advanced Secure Online Content Management Solution offers more features and benefits (Table 1) then any other comparable solution on the market today at a lower price. Our system provides a powerful solution that is robust enough to handle the complexities of managing various document, image, music, video and other digital files and related information in a secure environment. The system is also very simple, intuitive and user friendly. This cost effective online content management solution was specially designed to meet the needs of small and medium sized businesses. Key features and benefits that distinguish us from our competitors and make us the market leader in Secure Online Content Management Solutions are summarized below.
Hosted Secure Online Content Management Solution
The Secure Online Content Management Solution is a hosted service. It does not require any specialized software installation, new hardware or IT resources. All future improvements are automatically available at no cost so you will never have to worry about upgrading to keep up with new versions again. This secure online system is always available 24/7/365 globally via an internet connection using the Internet Explorer browser.
Content Management & Sharing Made Simple & Reliable
Our solution makes management and sharing of documents, images, music, videos and other digital content in a secure environment simple and reliable. Start-up is simple and you can use your site within hours of subscribing. This system will allow authorized users to reliably access required information 24/7/365 globally. This provides business users with rapid access to the information they need to help them do their jobs more efficiently, make better informed decisions, and enable their companies to become smarter and more effective.
Searching for Files is Quick and Easy!
We have utilized state of the art search technology to make searching for your files quick and easy. Our Quick Search function displays your results instantly as you type in your search terms. This is the latest search technology available today and eliminates the need to ‘submit’ your search criteria and wait for the results to download.
You also have the choice to use the conventional Basic Search capability that allows you to search all fields simultaneously or specific fields. If you are getting an overwhelming amount of results, you can use the Advance Search feature to narrow down your search.
When your search results are displayed, you have a wide range of options like viewing, printing, saving, emailing and faxing the files. If you have admin rights, you can also edit the file info such as file name, file number, product name, product code, synonyms, keywords, issue/supersedes dates, vendor info and country, load files, transfer files, copy files and delete files all at the click of a mouse!
Highest Security Level in the Industry!
We know how important it is for many companies to ensure that their information reside in a secure environment that is only accessible to authorized employees. We understand that you may want to control information and ensure that all information is not available to all employees to protect proprietary and sensitive information.
That is why we built one of the most secure online content management systems in the world! Our exclusive permissions based password protected technology gives you total control to manage multiple sites, locations and departments globally in a way that will protect your proprietary information while giving employees assess to information they need for their job.
Puts You in Total Control
Our Secure Online Content Management Solution puts you in the driver’s seat. You have total and exclusive control over your Online Content Management Solution. You can instantly load, share, edit, delete and retrieve any file at anytime from anywhere with the click of a mouse. You don’t have to make a special request to your hosting company to load your information and then wait. You can do it quicker and easier yourself and see the results instantaneously.
File Storage Flexibility
There is no restriction to the number of documents, images, music, videos or digital content that can be loaded for each file. Information can be loaded in all major formats such as .doc, .xls, .xml, .pdf, .jpg, .mp3, ect. This feature gives you flexibility in optimizing the application of this system for your business. For example, a Word or PDF marketing or technical bulletin, Excel spreadsheet comparing statistics and a video file with music demonstrating a product can be attached to a single file. Thus, when a file is found in a search, the user can conveniently have access to all the information associated with that file from one place. Old information can also be easily archived or deleted.
File Bulk Upload
One of the unique features of this solution is that files and associated info can be easily added individually or in bulk by the administrator. The ability to add hundreds of files quickly is a very powerful feature that saves tremendous amount of time and is unparalleled in the industry. Files can also be easily classified as private or public and archived when desired. Information in multiple formats can also be loaded to a private or public library for sharing.
Global Solution
The Secure Online Content Management Solution was designed to be a global system that can be used simultaneously by the entire enterprise in various parts of the world. Information is instantly available to authorized employees 24/7/365 via any computer with internet access and an Internet Explorer browser.
Reports
Numerous reports can be viewed instantly including the Admin List, Employee List, File Report, Activity Report and Vendor Report. All the reports can also be conveniently downloaded as Excel Reports.
CD Back-up
Another standard but powerful feature is the ability to easily bulk download hundreds of files to your computer from the Secure Online Content Management server and create CDs for employee or customer distribution.
Cost Effective Solution Specially Designed for Small & Medium Sized Businesses
This Secure Online Content Management Solution was specially designed to meet the needs of small and medium sized businesses. Our solution has most of the features that are available in expensive content and document management systems used by large corporations at a reasonable price that is affordable for small and medium sized businesses. Our system is also very easy to use so you can be up and running within hours of subscribing.
More Info, Demo & Test
Please contact us for more info, a demo or FREE trial subscription to our Secure Online Content Management Solution. We will be happy to set up a real custom site for your company at no cost so you can test and experience first hand how easy it is to use this powerful system. If you like it, you can simply subscribe to one of our cost effective plans to continue to use your Secure Online Content Management System. If it does not meet your expectations, then you have no obligation at all.
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| Web Based Solution |
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Rapid 24/7/365 Global Access with Internet Explorer |
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| Hosted Site |
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No special software, hardware, installation or IT
resources required at start-up or in the future. No updates to worry about. |
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| Secure Employee Access |
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Secure permissions based employee access by
organization allows total control over proprietary info & ensures a
secure environment |
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| Search Options |
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Unlimited Searches using three different methods |
| Basic Search |
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Searches all fields simultaneously or individually
by various criteria for superior results |
| Quick Search |
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Searches all fields simultaneously or
individually as Basic Search but results are displayed instantly as search
criteria entered. No need to submit search and wait. |
| Advance Search |
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Narrows search down by entering various criteria when results are large |
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| Search Results |
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Unlimited viewing, printing & emailing |
| View/ listen |
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Allows unlimited viewing and listening of files |
| Print |
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Allows unlimited printing of documents |
| Print |
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Allows unlimited printing of documents |
| Email |
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Allows to you email unlimited information
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| Fax |
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Allows faxing of documents |
| Save |
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Allows you to save an unlimited amount of files
to PC or disk
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| Edit
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Enables Admin to edit file info |
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| Help
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Convenient access to library |
| Change Password
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Instant password change function |
| Private Library
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Allows Admin to post files for targeted audiences in secure environment |
| Public Library |
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Allows Admin to post files for public access |
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| Organization |
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Easily create company locations, departments & vendors |
| Set Up Company |
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Allows Admin to set up a company without IT support |
| Set Up Locations |
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Allows Admin to set up unlimited locations without IT support |
| Set Up Departments |
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Allows Admin to set up unlimited departments without IT support |
| Set Up Vendors |
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Allows Admin to set up unlimited vendors without IT support |
| Entire Org Structure |
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Allows Admin to quickly view entire company structure |
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| Set Up Users |
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Easily create company, location & department Admins & Users |
| Set Up Company Admins & Users |
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Conveniently allows Admin to set up unlimited company administrators & users rapidly without IT support |
| Set Up Location Admins & Users |
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Conveniently allows Admin to set up unlimited location administrators & users rapidly without IT support |
| Set Up Department Admins & Users |
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Conveniently allows Admin to set up unlimited department administrators & users rapidly without IT support |
| Set Up Vendor Users
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Conveniently allows Admin to set up unlimited vendors rapidly without IT support |
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| Validated/Invalidated Files |
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Easily track and manage validated and unvalidated files |
| View File List |
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Allows Admin to view file list by company, location, department or entire portfolio |
| View Files |
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Allows Admin to view and edit files |
| Transfer Files |
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Allows Admin to transfer validated file info to another location or department instantly |
| Copy Validated Files |
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Allows Admin to copy validated file info to another location or department instantly |
| Delete Files |
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Allows Admin to delete selected or all files instantly |
| Validate & Load Files |
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Allows Admin to validate files and load documents
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| File & Data Upload |
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| Data Upload |
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Allows Admin to add detailed info associated with
each file such as file name, file number, product name, product code,
synonyms, keywords, issue/supercedes dates, vendor info and country |
| Add 1 New File |
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Conveniently allows Admin to add individual files
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| Add Multiple New Files simultaneously |
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This powerful & unique feature allows Admin
to rapidly bulk add hundreds of files at a time saving time and money |
| File Upload |
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Can add multiple documents, images, music and videos
to each file in various formats and languages for broad global applications |
| Add File by Country |
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This feature allows files to be uploaded by country
to provide a true global file management & search system
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| Archive or Active Status |
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Mark files as archive or active. Allows old files to be archived. |
| File Version
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Retain historical file versions in database |
| Validate Files |
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This feature allows Admin control over
unvalidated files while data is entered and edited. Info is only available to
users when files are validated
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| Many Reports Available |
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Unlimited reports can be downloaded in Excel
& saved |
| Admin List Report |
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Admin can retrieve lower level Admin lists & download to Excel |
| Employee List Report |
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Admin can rapidly retrieve unlimited employee lists & download to Excel |
| File Report |
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Admin can retrieve unlimited product & MSDS
lists & download to Excel |
| User Activity Report |
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Admin can rapidly retrieve eFilz.com activity for his sites |
| Vendor Report
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Admin can rapidly retrieve unlimited vendor lists & download to Excel |
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| Easy CD Creation |
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Files can be easily downloaded from the web to create a CD for back-up and sending to customers or employees |
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| Detailed Manual Available |
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Detailed eFilz.com Website Management Manuals are available for both Users and Admins |
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| Cost |
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| $50/month + $5/file/yr
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Host any number of files with unlimited users & locations. Good for small companies |
| $ 2,450/yr |
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Host 1-500 files with unlimited users & locations |
| $ 3,950/yr |
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Host 501-1000 files with unlimited users & locations |
| $ 4,450/yr |
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Host 1001-1500 files with unlimited users & locations |
| $ 6,200/yr |
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Host 1501-2500 files with unlimited users & locations |
| $ 6750/yr |
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Host 2501-3000 files with unlimited users & locations |